How do I submit a Travel Request?

Contact Fiscal Services for more information (478) 993-4427.

You can now use the Budget System to create all travel requests electronically. The traveler should create their itinerary and route it to the admin for their section.

New Employee First Travel:

New employees must first complete all required steps in Teamworks Self Service.
After completing the steps, wait for overnight processing.
Once processing is complete, the employee must notify Shirley McGraw (smcgraw@gpstc.org).
Shirley will then ensure the employee is added to the budget system, which is essential before the travel request can be completed.

Log in to your GPSTC Dashboard.
From your Dashboard you should see the “Applications” block.
Click the “Budget System” link.
You will notice several options to choose from on this main page.
Click “Add Travel Request” in the Purchasing block.
Begin by selecting whether the trip is “In-State” or “Out-of-State.” This setting determines the necessary approval routing. NOTE: Please be sure to set the Requestor field to the employee that is travelling.
DETAIL EXPENSES: After completing the required* fields, you will now continue by entering a separate “Request Line” for each expense category (e.g., meals, lodging, airfare).

NOTE - If lodging is a direct bill but the hotel is not yet known, simply enter “DIRECT BILL” in all capital letters on the lodging line item.
ATTACH DOCUMENTS: Attach your travel itinerary (you only need the traveler’s signature on the itinerary, no other signatures are required).

For Out-of-State travel, you must also attach the required Out-of-State travel memo. Again, you only need the traveler’s signature, no other signatures are required.
Once submitted, the request will be automatically routed for electronic approval.