The Documents feature can be used to finalize your upload supporting class documents all in one place. Course documents that are normally organized in a physical course folder, can now all be uploaded within your class via the Agency Portal.
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Find your class by searching in the “Current & Upcoming Events/Classes” tab.
Click the “View” button to open.
“Documents” is now a panel found within each class.
There is an “Add Document” button within this panel that you will use to upload documents.
You will name the document, choose Document Type, and upload the file you want to add by clicking “Upload Document.”
Now that you know how to add documents, you can begin adding them to your course.
After the first day of…..
Now that you know how to add documents, you can begin finalizing your class. You will start by uploading the completed Pass/Fail Roster in the Documents panel.
Next, you will scroll back up to open the “Roster” panel within the class, and mark students as Passed, Failed, Withdrew, or No Show ONLY. These records are automatically saved upon selection.
Once all students have been updated on the roster, you will click the “Verify Roster” button located at the top of the Roster panel.
This sends a Class Verification Request to the Registrar for approval. This is to ensure all information matches the Pass/Fail Roster and is correct.
In the meantime, upload all other required course documents via the Documents panel. (ex. Failure/Withdrawal Letters, Attendance Roster, etc.)
Once the Registrar has approved the Class Verification Request, you will receive an email notification via Records on Your Desk letting you know that the request has been approved.
Lastly, you will need to return to your class in the Student Registration System and ensure ALL required documents have been uploaded to the class. If so, you will then click the “Finalize Class” button to submit a request up your chain of command for final approval. 